SOP - Dropping Off Line Painting Equipment for Repair

Purpose

To ensure that all CPLS staff follow a consistent process when delivering line painting equipment to a repair center, reducing the risk of unauthorized repairs, lost equipment, or unexpected costs.

Scope

This SOP applies to all employees responsible for transporting line painting equipment to third-party repair shops.

Responsibilities

  • Staff must follow the steps outlined below and complete the accompanying checklist.
  • Management must approve repairs estimated over $300.

Procedure

  1. Prepare the Equipment

    • Remove the spray gun tip and store it securely.
    • Take clear photos of the equipment, including any visible damage and serial number.

  2. Inform the Repair Shop of Conditions

    • Tell the shop: “If repairs are estimated over $300, you must call Ryan Bell before doing any work. If you don’t, we will not cover the charges.”
    • Provide Ryan’s contact number and wait for the shop to acknowledge this verbally.

  3. Request a Signature from the Repair Shop

    • Ask them to sign the checklist acknowledging they understand and agree to the $300 limit and approval process.
    • If they refuse to sign, do not leave the equipment.

  4. Only Approve an Inspection First

    • Request a quote based on an initial inspection.
    • Once the estimate is received, CPLS management will decide whether to approve the repair.

  5. Exceeding $300 Without Approval

    • If the shop completes work over $300 without prior approval:
      • Inform management immediately.
      • Do not return to that shop in the future.

  6. Leave Documentation

    • Provide a copy of the checklist to the repair center (print or email).
    • Keep a copy for internal records.

📋 Checklist - Dropping Off Line Painting Equipment for Repair

Notes

Failure to follow this SOP may result in disciplinary action or loss of supplier privileges. Always double-check before leaving the site.

line painting SOP equipment maintenance repair protocol