Site Visit Checklist

Full SOP: SOP for visiting a site

Before Leaving

Equipment

• Safety vest
• Helmet
• Heavy-duty tape measure
• Open reel tape measure (optional)
• Distance measuring wheel
• Notepad & pen
• Parking lot stencils (1 letter + 1 number)
• Cellphone (charged)
• Body cam (optional)
• Drone (optional)

Admin

• Acknowledged client’s quote request
• Confirmed appointment time with client
• Looked up the site location in advance

On-Site — Assessment

• Arrived on time
• Took approximately 30 photos total
• Measured parking lot line widths
• Photographed and measured stencils (compare to your own stencils)
• Documented cracks on parking lot lines
• Photographed light poles
• Photographed curbing
• Photographed accessible parking spaces
• Photographed no-parking zones
• Photographed any stains or surface damage

Surface & Layout

• Noted overall surface condition
• Noted parking lot layout and dimensions
• Checked drainage
• Noted any obstructions or unique features

Regulations & Safety

• Checked for accessibility requirements
• Noted any environmental or municipal regulations
• Identified potential disruptions during future painting

On-Site — Client Communication

• Gathered client requirements and preferences
• Noted any specific concerns or challenges raised by client
• Addressed all client questions on-site

After the Visit

• Compiled all findings, measurements, and photos
• Followed up with client (answered any remaining questions)
• Prepared quote using site visit data (labor, materials, equipment, timeline)
• Sent quote to client within agreed timeframe
• Included cover letter summarizing key points from the visit